We already reported in detail on the approval procedure in the procurement process in our April newsletter. Our eBANF solution for Dynamics NAV/Business Centralwhich is an extension to the NAV/BC standard, can speed up your procurement process through verified data entry. Through defined workflows, a BANF goes through one or more approval steps before it can be processed into a purchase order.
When is a BANF procedure of interest? As a rule, productive materials are not subject to a BANF procedure. In contrast, consumables (e.g. office supplies) often undergo an approval process, and a BANF procedure is also used in research & development and less frequently in maintenance (e.g. spare parts).
Today we would like to present our eBANF solution for Dynamics NAV / Business Central using the example of a large Group of companies from the manufacturing industry that has successfully implemented our solution.
The ordering of various types of IT products serves as an application example. The customer has the procedure "Determination of release points according to a release group with value limit" in use. What does this mean?
The value of the goods to be approved determines the procedure. In concrete terms, this can look like this:
Up to a goods value of 10,000 euros, the purchasing management approves, from a goods value of more than 10,000 euros, the purchasing department and additionally the management approve. Approval is therefore carried out in series here; two approval steps are now required from a goods value of EUR 10,000 and above.
A major advantage of the release procedure described above is that the release steps and their approvers can be determined dynamically. Maintenance of the release strategy is deliberately kept very simple.
In contrast to this, there is another strategy in which the approvers are determined according to release points.
The strategy therefore regulates how many and which steps of the approval process are applied. How many strategies you define for your company depends on a number of factors, e.g:
- Size of the company
- Number of departments
- Centralized/decentralized purchasing
What happens if an approver is not available during the approval process? This is where the deputy for the respective approver comes in, which you can designate in your company. You can use the "Delegate" function in Dynamics NAV to transfer the approval to your deputy.
Here are the main advantages of our eBANF solution for NAV/BC:
- Acceleration of the procurement process through verified data entry and elimination of manual steps
- Automatic determination of the next processor
- Paperless approval process
- Automatic notification of release steps to be taken
- Standardization of organizational processes for requirement notifications
- Transparency and traceability of the approval process at all times
- Guarantee of compliance with approval channels
- Approval process is subject to constant control through scheduled monitoring of workflows at all levels
Have we piqued your interest and are you interested in our eBANF solution for Dynamics NAV/Business Central? Then please get in touch with us!
