Warehouse inventory processes with Dynamics 365 Business Central (NAV)

Stocktaking is an essential task in the company and provides an inventory of the company's value. The stock level in particular is a major component of the inventory count and thus the determination of the inventory. With Dynamics 365 Business Central (NAV), you can handle your stocktaking professionally; many work steps are automated and make it easier to carry out stocktaking.

Defining the basic warehouse inventory processes is a helpful step that can be used for further inventories. Guidelines are defined with regard to storage location and items.

We describe individual applications and functions that you can use to define the warehouse inventory processes.

Below you will find brief instructions on how to create an inventory group and an inventory entry name as well as how to define the inventory policy for an item.

Creation of an inventory group

1. In the navigation area, select "Modules", "Warehouse management", "Settings" and then "Inventory groups".
2. Select the action "New" from.
3. In the field "Inventory group" to enter a value in a new line.
4. In the field "Name" you also enter a value.
5. In the field "Inventory code" button to select an option and then save the process. You can find out which options are available in the description below.

You can choose from the following inventory codes:

Option "Manual"
Includes items whenever you carry out the individual transaction. You therefore determine the inventory interval for the inventory group yourself.

Option "Period"
Includes items for the period in the inventory entry if the period interval is exceeded.

Option "Zero in stock"
If the stock level is "zero", items are generated in the inventory entry when you carry out the individual transaction. If the available stock reaches "zero" after an inventory, no items are generated until the start of the next inventory.

Option "Minimum"
Adds items to the inventory entry if the available stock is equal to or less than the specified minimum. 

It is also possible to set an interval. To do this, enter an interval in the "Inventory code" the value "Period" and then in the field "Inventory period" is the interval for the period. The unit for intervals is days. 

Creation of an inventory entry name

1. In the navigation area, select "Modules", "Warehouse management", "Settings" and then "Journals" and "Warehouse".
2. Select the action "New" from.
3. In the field "Name" and then in the field "Description" to enter a value in each case.
4. In the field "Acquisition type" the option "Inventory" from.
5. Confirm the process with "Save".

It is possible to reserve items when booking the entry and enter the value in the "Reservation" field. In the "Detail level" you can select an option for this.

Option "Manual"
The articles are entered manually in the "Reservation" reserved.

Option "Automatic"
The order quantity is reserved for the item from the available stock.

Option "Simultaneousplanning period"
The reservation is part of the product program plan of the transaction.

Creation of a standard inventory name

1. In the navigation area, select "Modules", "Warehouse management", "Settings" and then "Parameters for warehouse and storage location management".
2. Select the "Acquisitions" from.
3. In the drop-down menu in the field "Inventory" button to select the entry you created previously. This entry then becomes the default entry name for warehouse entries of type "Inventory" be.
4. If an item is to be blocked during the stocktaking process, for example to update delivery bills, go to the "General".
   

Determining the inventory guideline for an item

1. In the navigation area, select "Modules", "Product information management", "Products" and then "Released products".
2. In the list, select the link for the article number of the product for which you want to set inventory guidelines and then go to "Edit". You must select an item for which the stock is tracked. A product that is not in stock cannot be counted.
3. The extension of the section "Manage stock" switch on or off. You can find out how to set the inventory policy for an item at a specific storage location by following these instructions.
4. In the drop-down menu in the field "Inventory group" button to select the corresponding group that you have previously created. The product will now be included when inventory entry items are created using this inventory group.
5. Confirm the process with "Save".

Definition of the inventory policy for an item at a specific storage location

1. In the activity area, select "Manage stock", go to "Storage location article" and confirm this with "New".
2. In the drop-down menu in the field "Storage location" button to specify the location for which you want to set up specific inventory guidelines.
3. In the drop-down menu in the field "Inventory group" to determine the group that should be applied to the item at the selected storage location. The inventory policy now overwrites the general inventory policy for the item and the inventory is carried out at this storage location.
4. Confirm the process with "Save".

Would you like to use Dynamics 365 Business Central in your company in the future or are you already using Dynamics NAV and are interested in other helpful functions of NAV?

Contact us, we will be happy to advise you without obligation on 089 - 21 111 848 or by e-mail to vertrieb@br-ag.com