From the November 27, 2020 all invoices to contracting authorities must be sent as electronic invoices (e-invoices) in a structured data format.
The electronic invoice is in the starting blocks - are you prepared for electronic invoice exchange?
Use the ZUGFeRD interface in Business Central or Dynamics NAV for the outgoing transmission of invoices (outbound) or the processing of incoming invoices (inbound) or for both directions (complete). You are free to choose the format (ZUGFeRD or XRechnung). Decide which license suits you best.
The interface can be used for more than just exchanging invoices with public authorities. Benefit from the advantages of electronic invoice transmission, regardless of whether the recipient uses ZUGFeRD or not.
Save yourself the trouble of scanning receipts or using OCR text recognition. Received documents are automatically imported from an import folder directly into Business Central or Dynamics NAV.
What is ZUGFeRD or XRechnung?
ZUGFeRD (Zentraler User Guide des Forums elektronischer Rechnung Deutschland) is a format for electronic invoice exchange between companies and public authorities.
The format was initiated by the Federal Ministry for Economic Affairs and Energy and is already being used in many companies and administrations throughout Europe.
Both the data structure of the current ZUGFeRD format and the XRechnung are based on EU standard EN 16931 and can therefore both be used. The big difference: ZUGFeRD consists of a PDF part and an XML attachment and the XRechnung is a pure XML data format.
Full integration of ZUGFeRD interface in Microsoft Business Central or Dynamics NAV
The ZUGFeRD interface has been developed as an add-on solution for Microsoft Business Central or Dynamics NAV (from version NAV 2018) to simplify invoice exchange for medium-sized companies.
By exporting an invoice from Dynamics NAV in ZUGFeRD format, a corresponding XML file is embedded in the receipt, which is available as a PDF file. This means that the document also contains a machine-readable form.
Outgoing invoices can be sent completely electronically, regardless of whether the recipient uses ZUGFeRD or not.
When receiving invoices, you no longer need to scan the documents and OCR text recognition is no longer necessary. The receipt received via e-mail inbox or via a monitored folder is automatically read directly into Dynamics NAV.
The most important features
The ZUGFeRD interface is fully integrated into Business Central or Dynamics NAV and has a clear and intuitive setup.
Depending on the customer, control whether and in which format (ZUGFeRD or X invoice) you send invoices; the standard document dispatch is used.
Keep an eye on the original incoming invoices. When processing the incoming invoice, the interface provides you with a preview of the original invoice.
Do you have any questions about the ZUGFeRD Interface add-on or XRechnung?
We will be happy to help you and advise you in detail:
Phone: +49 (89) 21 111 848
E-Mail: vertrieb@br-ag.com
