One of the most unpleasant tasks in any project is, from the project employee's point of view, the tiresome time recording for performance feedback. A "pain" for the employee, but essential and indispensable for the project controller, the order coordinator and the back office.
Performance feedback forms the basis for project controlling and invoicing. This makes it all the more important to support project staff in carrying out this task and to provide them with the tools they need to perform this task as efficiently as possible.
Conclusion: A well-designed solution tailored to the organization's requirements increases the quality of performance feedback and saves time and money
But: What criteria help to increase the quality of performance feedback, make time recording effective and how can these be implemented in Navision?
A time recording system with activity feedback must ensure the mapping of projects and billing structures in Navision as well as the linking of relevant master and transaction data to support the processes. In addition to a flexible option for structuring projects with the help of work breakdown structure elements, this also includes the necessary parameters for controlling the confirmed items.
Not all confirmations are relevant to invoicing. The confirmations released for billing are subject to different billing forms such as "flat rate", "time and material" or "fixed price" - purchased services are passed on 1:1 to the customer depending on the requirements. Depending on the billing type, you create the project tasks in NAV and maintain the agreed prices for each project employee. Maintaining the planned values allows you to query a planned/actual comparison at any time, ensuring that you have control over the project at all times.
Flexible performance feedback enables the reporting of different time units and other accounting data such as travel units, travel flat rates, the feedback of travel kilometers and travel expenses according to receipts.
A timesheet must be available online and offline; employees must be able to enter their data anywhere and at any time in order to create the timesheet. This means that performance feedback is possible via a browser as well as a mobile device.
Employees are supported by intelligent performance feedback, which only provides them with the items that they can report back. In this way, incorrect entries are avoided and a high level of quality is guaranteed.
The project can only be invoiced once the services have been approved by the responsible project manager. The services are transferred to the invoice at the touch of a button. The invoice is then posted and a printout is generated for the customer.
The advantages of service processing in NAV are therefore obvious:
- The data for the project is only entered in one place -> no erroneous double entry of data.
- All recorded services are visible in the project at all times and can therefore be evaluated.
- The project controller has full transparency over the project and can intervene if necessary.
- Invoicing to the customer is automated, which reduces the workload.
If you would like to benefit from these and many other advantages and have further questions on the subject, one of our advisors will be happy to help you. Get in touch with us!
